Analytical Services & Materials, Inc.

(Job ID# ASM18SA117)

Company: Analytical Services & Materials, Inc. Hampton, VA 23666


Analytical Services & Materials is looking for a Staff Accountant II to work in our Hampton, Virginia office. Candidate must be organized and results-oriented with broad experience across many areas of accounting. Responsible for the support of timecard entry, payroll creation, payables, general ledger, receivables, property, and statistical accumulation for budgets and forecasts. A demonstrated hands-on style in working from original account entry up to financial statement preparation is needed. Experience with government job-cost contract accounting (NASA and/or DOD) and Deltek/Costpoint is REQUIRED. Maintains financial records and ensures that financial transactions are properly recorded. Ensures the accuracy of entries to ledger accounts and reconciles subsidiary ledger accounts to the GL. Provides support in preparation of balance sheets, profit/loss statements and other financial reports. Analyzes current costs, revenues, financial commitments, and obligations incurred in support of preparation of cost reports and costing audits.

Education Desired

B.S. Accounting or Finance with experience; or extensive job-specific experience.


U.S. Citizen/Background Check

Candidate needs direct experience in or be amenable to training in the following areas:

Government & Other Audits

  • Provide preparation support of annual incurred cost proposal for submission to DCAA
  • Provide preparation support of annual provisional billing rate submission to DCAA
  • Serve as liaison for timecard floor-checks as required by DCAA
  • Provide preparation support for annual financial statement audit

Retirement Plan

  • Serve on retirement plan investment committee
  • Prepare schedules for compliance testing of 401K plan
  • Provide preparation support for annual 401k Form 5500 Audit

Purchasing & Accounts Payable

  • Maintain vendor master file
  • Prepare purchase orders from approved requests
  • Process vendor invoices and other payables through check preparation
  • Review purchase orders
  • Review and approve accounts payable vouchers
  • Authorize vendor payments

Payroll & Payroll Related

  • Maintain employee master file
  • Maintain payroll control files
  • Prepare payroll edit report for submission to HR department
  • Create and print checks and direct deposit remittances
  • Perform electronic transfer of payroll files to bank
  • Post payroll to general ledger
  • Create payroll tax vouchers
  • Produce quarterly tax reports for signature
  • Process year-end schedules, W-2s and 1099s


  • Review changes to electronic timekeeping system files
  • Provide phone support for e-timesheets
  • Review biweekly edits for correct contract labor categories

General Ledger

  • Prepare standard and recurring journal entries
  • Post labor, voucher distribution, and cash disbursements
  • Perform needed account reconciliations for financial statements
  • Support Month-end and Year-end closings

Accounts Receivable

  • Review system generated revenue calculations (T&M, FFP, CPFF, CPAF)
  • Review and approve outgoing government invoices (T&M, FFP, CPFF, CPAF)

Cash & Cash Related

  • Process cash receipts
  • Prepare bank reconciliations
  • Maintain log of electronic fund transfers
  • Make inquiries on past due accounts
  • Process monthly bank and brokerage statements

Billing/Revenue/Management Reporting

  • Maintain contract master files
  • Maintain billing master files
  • Compute and complete billings for signature
  • Post billings to general ledger
  • Prepare management reports, 533s and budgets
  • Compute/review/post contract revenue

How to Apply?

Details about the company are available at
AS&M employment application form can be downloaded from here.
E-mail completed application form with a detailed resume to This email address is being protected from spambots. You need JavaScript enabled to view it.. Mention the Job ID#.

AS&M is an equal opportunity, affirmative action employer.