Job Number: ASM24BOA390
Job Summary
The Business Office Administrator plays a critical role in maintaining the smooth operation of the office environment and providing administrative support to the business staff and in particularly, the Human Resources Manager. This position involves various tasks, including frequent communication with employees, greeting visitors, managing deliveries, answering phone calls, and coordinating maintenance activities. The Business Office Administrator also handles office purchases, manages company credit cards, maintains office equipment, and assures company vendors are paid timely and accurately. Additionally, this role involves supporting marketing efforts such as newsletters, storefront management, and surveys.
Responsibilities (but not limited to)
Greet visitors and ensure compliance with onsite access policies, including badge requirements and sign-in procedures.
Receive, sort, and distribute mail and deliveries efficiently.
Answer and direct incoming calls on the main phone line in a professional manner.
Schedule and coordinate maintenance visits, escorting maintenance personnel as needed.
Provide assistance to HR in supporting employees’ various needs, addressing inquiries and issues promptly.
Maintain and update employee contact lists, facilitating mass email communications when necessary.
Ensure compliance with mandatory employer postings, updating as required.
Assist in marketing initiatives, including newsletter creation, storefront management, and surveys.
Process purchases following company and contract guidelines, including documentation requirements.
Handle accounts payable tasks related to company vendors, ensuring timely and accurate payments.
Manage company credit cards, reconciling statements monthly and ensuring compliance with policies.
Maintain office equipment such as postage machines and Ricoh printers, coordinating repairs and maintenance as needed.
Order office supplies as necessary to support daily operations.
Offer general support to the business staff in various administrative tasks.
Qualifications
U.S. Citizenship required.
High school diploma or equivalent; additional certifications or coursework in office administration preferred.
Proven experience in office administration or related roles.
Excellent communication and interpersonal skills.
Strong organizational and multitasking abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Familiarity with purchasing processes and accounting principles.
Attention to detail and accuracy in all tasks.
Ability to work effectively both independently and as part of a team.
Work Environment
100% Office Environment.
Physical Requirements
Must be able to walk, stand, bend, twist and sit for extended periods and lift up to 20 lbs. with/without accommodation.
Equipment and Machines
Standard office equipment (PC, telephone, fax, copier, etc.)
Software: MS Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Pro, Deltek GCS
Attendance
Regular on-site attendance mandatory (100%)
Overtime/work outside normal schedule may be required during surge (<20%)
How to Apply?
Details about our company are available at www.asm-usa.com
Please e-mail your resume and submit your completed AS&M application.
AS&M application is available at our website: https://www.asm-usa.com/apply
*** AS&M is an equal opportunity, affirmative action employer ***